How Can You Switch to QuickBooks Online?
If you want to switch from QuickBooks Desktop to QuickBooks Online, you can use the conversion tool to transfer your company file. Here are the steps you need to follow:
- sign up for a QuickBooks Online account that suits your business needs,
- update your QuickBooks Desktop to the latest version and open your company file,
- export your company file to QuickBooks Online by following the instructions shown.
What Is the Conversion Tool?
The QuickBooks Conversion Tool is a free tool that enables you to convert files from QuickBooks Desktop to QuickBooks Online. This tool can be useful if you want to switch to QuickBooks Online.
Back-up Your Company Data
Before you start the conversion, make sure you have a backup of your company file in case something goes wrong. Also, be aware that some features and data may not work in QuickBooks Online, such as multicurrency and third-party apps. You should review the file size requirements and data preparation before you export your file.
To begin the conversion process, open QuickBooks Desktop, go to Company, choose Export Company File to QuickBooks Online. If you don’t have access to your QuickBooks Desktop or it’s out of date, don’t worry, anyone with a QuickBooks Desktop file can use this tool.
What Should You Do Before Using This Tool?
Before using the conversion tool, you should check:
- your chart of accounts balances are up to date and accurate,
- your balance sheet matches your latest tax return,
- you reconciled your bank and credit statements,
- you categorized any open transactions,
- finished any outstanding payroll runs or payroll tax payments.
Open The Online Tool
- select the link for your QuickBooks version:
- QuickBooks Pro/Premier
- QuickBooks Enterprise
- QuickBooks for Mac
- select Get Started, then sign in with your Intuit Account
- once signed in, the online tool will allow you to upload your company file
Upload your company file
- follow these steps to upload your company file:
- select the file icon and then select “Temporary Files”
- select “Upload Files” then browse to the company file (.QBW) you want to move
- close the pop-up once your company file is uploaded
- select “Show uploaded file” to see your uploaded company file
In the meantime, if you encounter any issues or have any questions, we are here to help you with your accounting, QuickBooks, and tax needs. Click here to schedule an appointment.
This material is for informational purposes only. It does not constitute tax, legal or accounting advice.