Archives for May 2024

If you are a victim of domestic abuse, our heart goes out to you.

There is an option to access up to $10,000 retirement money penalty free for domestic abuse survivors

We want to bring to your attention some good news when it comes to your financial situation. Starting with 2024 a domestic abuse survivor can withdraw up to $10,000 from their retirement account penalty free. This can help you or your loved one to escape an unsafe situation.

Normally, early distributions from retirement accounts, such as IRAs or 401K accounts, are subject to a 10% tax, in addition to the regular income tax. The amounts you withdraw from an IRA or retirement plan before you reach age 59½ are called “early” or “premature” distributions.  On these distributions you must pay an additional 10% early withdrawal tax, unless an exception applies.

As a victim of domestic abuse, you can have these early distributions penalty free, up to $10,000, but not to exceed half of your retirement account.

Option for repayment and Refund of income tax

Additionally, if you take advantage of this new rule, you have the opportunity to repay the money you withdrew from your retirement plan over three years. And you will get a refund for the income taxes you paid on this money at the time of the distribution.

Requirements

To be able to do this, you will have to self-certify that you experienced domestic abuse. This means you do not need any further documentation such as law enforcement records or medical records. But you do need to take the distribution within 12 months of the domestic abuse incident.

This is a provision found in the Secure Act 2.0 of 2022, section 314, which is effective for distributions made after December 31^st 2023.

You can check our YouTube channel for more subjects that you might find useful. If you are in need of a good CPA firm contact us!

This material is for informational purposes only. It does not constitute tax, legal or accounting advice.

What happens if the car you are using for business is not title to your business and it is your personal car? In this blog we are going to discuss the situation in which your business is a corporation or an LLC that is treated for IRS purposes as an S Corporation or as a C Corporation.

If you are not sure how your LLC or your business is treated for tax purposes, check what tax form the business files with the IRS. In case that it is Form 1120S, your business is an S Corporation. If it is Form 1120, your business is a C Corporation.

Personal Car Used For Business

In this situation when you use your personal car for business, are you allowed to deduct the vehicle expenses? Business deductions like:

• gas, repairs maintenance, insurance, or even the cost of the vehicle through depreciation, or the interest you pay on the car loan can be very useful in reducing your tax.

And another question that arises is: from what bank account or credit card account do you pay these expenses? Do you use the business accounts or the personal accounts? Let’s see what happens in this situation:

• First, because the car is not under the business name, the car is not a business asset. It is a personal asset. So, you should pay all the expenses from your personal accounts.
• Second, how can you deduct the car expenses, since even though this is a personal asset, you are using it for business purposes?

Well, in this situation the business will have to reimburse you, as an owner-employee of your business, for the business vehicle usage. The business can claim an expense equal to the number of miles you drove for business for that period multiplied by the IRS mileage rate applicable for that time frame. This means two things:

First, that you will need to have a mileage log and track your miles. We did a separate blog regarding what information a mileage log should have.

And second, your business should have in place an arrangement called an employer reimbursement accountable plan.

Employer Reimbursement Accountable Plan

The employer reimbursement accountable plan will allow you to submit a mileage reimbursement request to your own Corporation or LLC. Having an employer reimbursement accountable plan is very important. Because if you do not have such a plan, the IRS can treat any mileage reimbursements as wage income to you. In this case, you will have to pay unnecessary payroll taxes or you can get into other complications.

Now, an employer reimbursement accountable plan is an arrangement that needs to respect three rules:

First, you must have paid or incurred deductible expenses while performing services as an employee of your employer, in our case your own company.
Since we said that your business is treated as an S Corporation or a C Corporation, you are both an owner and an employee of your own business. As a sideline, you should always pay yourself a reasonable salary for the work that you do for your corporation.
And since you are using the vehicle for business purposes, any mileage reimbursement for your business trips should satisfy this first condition.

Second, you must return any excess reimbursement or allowance within a reasonable period of time.
And third, you must adequately account to your employer, so to your own company, for these expenses within a reasonable period of time. This is where the mileage log comes into play. You should also keep documentation regarding the cost of the car and any improvements and the date you started using it for business.

Reasonable Period of Time

Now let’s see what the IRS means to be a reasonable period of time.
The IRS says that a reasonable period of time depends on the facts and circumstances of your situation. But since this is a very murky definition, the IRS came up with some time frames that the IRS will treat as taking place within a reasonable period of time. Let’s see what these are:

• You receive an advance within 30 days of the time you have an expense.
• You adequately account for your expenses within 60 days after they were paid or incurred.
• You return any excess reimbursement within 120 days after the expense was paid or incurred.
• You are given a periodic statement (at least quarterly) that asks you to either return or adequately account for outstanding advances and you comply within 120 days of the statement.

If you do not fall under these timelines doesn’t mean that you don’t have an accountable plan. It just means that the IRS will evaluate your plan based on your facts and circumstances. But of course, the safest way is to fall within these timelines.

Conclusion

For more information on the employer reimbursement accountable plan see Publication 463.
One more thing I want to mention before wrapping up this blog: this situation where you are using your personal vehicle for business, might not be an ideal situation. That’s because a bigger deduction might result from using the actual car expenses instead of the mileage reimbursement. Whenever possible you should have the vehicle purchased under the business name.

Tax regulations can be complicated. That is why, it is very important when you have a business to seek professional advice.
If you are in need of a good CPA firm contact us!

You can check our YouTube channel for more subjects that you might find useful.

This material is for informational purposes only. It does not constitute tax, legal or accounting advice.

There is a presumption that an activity is engaged in for profit if the activity is profitable for three years of a consecutive five-year period. If you show prolonged business losses, in consecutive years, you run into the risk of drawing IRS’ attention.

Now if you open a business and you show losses for a couple of consecutive years, in the initial startup phase that is normal, but of course you should document your efforts in making your new business profitable and you should maintain complete and accurate books and records. This is really important because otherwise you run into the risk of the IRS reclassifying your business activity to be a hobby.

Hobby activities have a very disfavorable tax treatment. Any expenses allowed cannot be more than the income from the hobby activity and for tax years 2018 through 2025, you pay tax on the hobby gross income without being allowed to reduce that income by your associated expenses, except for the cost of goods sold.

Factors In Determining If Your Activity Is For Profit

There are various factors in determining if your activity is for profit or not, but let me give you some examples of these factors:

• Is your activity conducted like a business?
• Do you maintain complete and accurate books and records?
• Do you do the activity in the same way as similar profitable activities?
• Do you change your methods of operation to improve profitability?
• Do you advertise or promote the activity?
• What is your expertise in the activity?
• Is the activity a main source of income for you?
• Does the activity have elements of personal pleasure or recreation?
• Do you spend much of your personal time and effort on the activity, particularly if the activity does not have personal or recreational aspects?
• Have you pursued the activity full-time or part-time?
• Have you made or expect to make a profit?
• Do any losses from the activity fall beyond your control?
• Do your losses continue beyond the period which would be necessary to bring your activity into profitable status?

Some of these factors came into play for an ER doctor. He got into trouble with the IRS due to the hobby lost rules, among other things. You can see his story by clicking on the link below:
https://youtu.be/yH2dX-Wqc6Q

Tax regulations can be complicated. That is why, it is very important when you have a business to seek professional advice.
If you are in need of a good CPA firm contact us!

You can check our YouTube channel for more subjects that you might find useful.

This material is for informational purposes only. It does not constitute tax, legal or accounting advice.